Coding Pro Tips: How to Speed Up Your Coding Without Sacrificing Accuracy

In the fast-paced world of medical coding, efficiency is key. Coders often face tight deadlines and large volumes of records to process daily, all while needing to maintain high levels of accuracy. Rushing through coding can lead to mistakes that result in claim denials or compliance risks, but working too slowly can delay the revenue cycle and create backlogs. The challenge for many coders is finding the perfect balance: how to code faster without sacrificing accuracy. In this post, we’ll share some tried-and-true pro tips to help you streamline your coding process, work more efficiently, and still deliver accurate, clean claims.

1. Master Medical Terminology and Anatomy

One of the biggest time-wasters for new coders is constantly looking up medical terms or anatomy references. By mastering the language of medicine, you’ll dramatically reduce the time spent deciphering physician notes or clinical documentation. When you recognize terms and body systems quickly, you can move through records with ease.

Pro Tip:

• Study regularly: Make it a habit to study medical terminology and anatomy, even if it’s just 10-15 minutes per day. The more familiar you are with the terminology, the faster you’ll be able to read through and code complex cases.

2. Know Your Code Sets Inside and Out

The more familiar you are with ICD, CPT, and HCPCS codes, the quicker you’ll be able to find the right code without needing to flip through manuals or search databases extensively. Being comfortable with the most frequently used codes, especially in your specialty, will save time and prevent you from second-guessing yourself.

Pro Tip:

• Focus on common codes: Start by memorizing the most frequently used diagnosis and procedure codes in your specific work setting (e.g., outpatient, inpatient, or specialty coding). The more you can rely on your knowledge of common codes, the faster you’ll work.

3. Leverage Technology and Coding Software

Most coders have access to advanced coding software or electronic health record (EHR) systems. Take full advantage of these tools by learning all the shortcuts, macros, and automated features they offer. These systems can help you locate codes faster, check for errors, and even alert you to coding updates — reducing the time you spend manually searching through code books.

Pro Tip:

• Use coding macros: Many coding systems allow you to create custom macros or templates for repetitive coding tasks. Set up macros for the most common procedures or conditions you code, and let the software do some of the repetitive work for you.
• Auto-complete features: Don’t ignore time-saving tools like auto-complete for common codes and phrases. Make sure you’re familiar with all of the software’s capabilities to maximize your efficiency.

4. Develop a Consistent Workflow

Having a consistent, organized workflow can make a world of difference in how quickly you complete coding tasks. Establish a routine that works best for you, whether that means starting with diagnosis codes first, then moving on to procedures, or reviewing documentation before jumping into coding. Find a flow that helps you stay focused and minimizes interruptions.

Pro Tip:

• Batch similar tasks: Group similar tasks together, such as coding multiple outpatient visits or reviewing inpatient surgeries in batches. This can help you stay in the coding zone without having to constantly switch gears between different types of cases.

5. Use Coding Guidelines and References Wisely

While it’s tempting to rely on memory alone, having your coding guidelines, references, and codebooks close by can save you time and prevent errors. Rather than flipping through pages or searching for every single code, keep a list of common guidelines or reference materials handy, so you can refer to them quickly when needed.

Pro Tip:

• Create a quick-reference sheet: Compile a personal cheat sheet with the most common codes, modifiers, and guidelines relevant to your work. Having this quick-reference tool at your fingertips will save you time and reduce the chances of missing important coding rules.

6. Minimize Distractions

To work efficiently and accurately, you need to maintain focus. Distractions like constant emails, background noise, or checking your phone can slow down your coding speed. Designating focused work time, where you can code uninterrupted, will help you complete tasks faster and with fewer mistakes.

Pro Tip:

• Time-block your coding sessions: Set aside specific blocks of time during your day where you focus solely on coding without interruptions. Turn off notifications, set boundaries with colleagues, and work in a quiet space to increase productivity.

7. Stay Updated on Coding Changes

One of the most time-consuming aspects of coding is dealing with changes to codes, guidelines, or payer requirements. By staying up to date on the latest changes in ICD, CPT, and HCPCS codes, you can avoid surprises and minimize the time spent relearning rules.

Pro Tip:

• Regularly review updates: Schedule time at the start or end of each week to review the latest coding updates or changes to payer guidelines. This keeps you informed and prevents coding delays caused by having to look up new rules.
• HIAlearn's Annual Code Updates are a great way to stay informed and up to date. ICD-10-PCS, ICS-10-CM, IPPS, and CPT annual updates are available as well as a bundle of all four!

8. Practice, Practice, Practice

As with any skill, practice makes perfect. The more you code, the faster and more accurate you’ll become. Over time, you’ll develop your own rhythm and efficiency techniques that work best for you.

Pro Tip:

• Use practice cases: Set aside time to practice coding scenarios outside of work, especially for challenging cases. This not only sharpens your skills but also helps you get faster at coding similar cases in the future.

9. Collaborate and Ask for Help

If you’re struggling to code certain cases or interpret documentation, don’t waste too much time puzzling over it alone. Reach out to colleagues or supervisors for clarification. Sometimes getting a second opinion can save time and help you complete your coding faster.

Pro Tip:

• Build a network: Foster relationships with more experienced coders or mentors who can help when you hit roadblocks. Having a support system of experts to consult with can significantly reduce the time you spend on tricky cases.

Conclusion

Speeding up your medical coding without sacrificing accuracy is not only possible but essential to maintaining efficiency in today’s healthcare environment. By mastering terminology, leveraging technology, and developing consistent workflows, you can code faster while still maintaining the high standards required for accuracy and compliance.

Remember, efficiency isn’t about rushing — it’s about working smarter. With practice and the right tools, you can improve your speed while staying precise and compliant, ultimately contributing to a smoother revenue cycle and fewer denied claims.

The information contained in this blog post is valid at the time of posting. Viewers are encouraged to research subsequent official guidance in the areas associated with the topic as they can change rapidly.